REIMBURSEMENT OF EXPENSES
Instructions
In accordance with the provisions of art. 1 c.
2 lett. b) and 3 of the current "Regulations for the Discipline of
Comparative Procedures for the Grant of Individual Assignments of Cooperation
of Independent Nature", and in accordance with the Iuav Accounting Manual
approved by the Board of Directors on 21 February 2018, seminar attendance
allowance can be conferred and liquidated for a maximum amount of €500.00.
Expenses for food, travel and accommodation can be added to this amount, taking
in consideration the University Regulations on missions and reimbursements. The
total, annual maximum amount that can be conferred and liquidated to a single
person is € 2,500.00 for speakers with tax residence in Italy, and €
3,000.00 for speakers with tax residence abroad (cost for the institution).
For the payment, the following documentation
must be delivered to the Postgraduate Specialisation Office:
- conference call form (to be filled out by the
head of the initiative);
- tax form (to be filled out completely), along
with a front and back copy of a valid ID;
- abstract of the conference presentation;
- Inps (Italian National Security Welfare
Institution) exemption, if the speaker does not have a VAT registration number.
Conference and seminar speakers are
treated like Iuav teaching staff on travel assignments. General spending limits
are listed here below:
- airplane: economy, with boarding pass;
- train: 1st class or equivalent:
- accommodation: 4 star category;
- meals: 1 meal € 40,00 - 2 meals € 80,00.
Travel assignment and transfer proof
of expense must be delivered in original version (no copy), except the cases in
which the speaker invoices his work.
Speakers with tax
residence abroad who
are issued seminar attendance allowance may declare to avail himself of the
convention established between Italy and his country of residence in order to
avoid double taxation.
The person concerned must enclose a certificate
(translated in Italian or in english) issued by the tax authority of his
country of residence, attesting to the resident's tax status in the same
country.
The list of active bilateral agreements between
Italy and individual countries is available on the website of the Department
of Finance of the MEF (Italian Ministry of Economy and Finance) >>
Documentation
autocertification
(Italian version) >>
autocertification
(English version) >>
For more detailed information, contact the Postgraduate
Specialisation Office