Undergraduate and graduate programmes offered by the University iuav of Venice:

Attendance allowance and reimbursement of expenses

 

Instructions

In accordance with the provisions of art. 1 c. 2 lett. b) and 3 of the current "Regulations for the Discipline of Comparative Procedures for the Grant of Individual Assignments of Cooperation of Independent Nature", and in accordance with the Iuav Accounting Manual approved by the Board of Directors on 3 December 2013, seminar attendance allowance may be conferred and liquidated for a max amount of €500.00, not including VAT and any other incurred charges.

 

For the payment, the following documentation must be delivered to the Postgraduate Specialisation Office:

- conference call form (to be filled out by the head of the initiative);

- tax form (to be filled out completely), along with a front and back copy of a valid ID;

- abstract of the conference presentation;

- inps (Italian National Security Welfare Institution) exemption, if the speaker does not have a VAT registration number.

 

Italian speakers (ie with tax residence in Italy) holding a VAT registration number from 31 March 2015 are obliged to issue electronic invoicing.

Only after having received the tax documentation listed above will the administrative offices give the speaker the following data for the electronic invoice:

- IPA (Public Administration Identity) code;

- Parcel code;

 

Conference and seminar speakers are treated like Iuav teaching staff on travel assignments. General spending limits are listed here below:

- airplane: economy, with boarding pass;

- train: 1st class or equivalent:

- accommodation: 4 star category;

- meals: 1 meal € 30.55 - 2 meals € 61.10.

Travel assignment and transfer proof of expense must be delivered in original version (no copy), except the cases in which the speaker invoices his work.

 

Speakers with tax residence abroad who are issued seminar attendance allowance can download the D form (from the Italian Revenue Agency) – in Italian, English or French version – directly here below.  This way, the person concerned may declare to avail himself of the convention established between Italy and his country of residence in order to avoid double taxation.

Together with the D form, the person concerned must enclose a certificate (translated in Italian) issued by the tax authority of his country of residence, attesting to the resident's tax status in the same country.

The list of active bilateral agreements between Italy and individual countries is available on the website of the Department of Finance of the MEF (Italian Ministry of Economy and Finance) >>

 

Documentation

 

- autocertification >>

- autocertification (English) >>

- inps exemption >>

- conference call form >>

- D formItalian >>

- D formEnglish >>

- D formFrench >>

 

 

For more detailed information, contact the Postgraduate Specialisation Office