Instructions for resuming academic activities: teachers

Instructions for resuming academic activities: teachers

 

italiano

 

Access to the Iuav premises policy and rules of conduct

 

1. Covid-19 phase 3: resuming educational activities

1.1 Blended learning

 

2. Covid-19 prevention and containment measures

2.1 General guidelines

2.2 Access to university premises

– Access to university premises policy

– Access to laboratories for teaching and training policy

– Access to the library policy

– Access to study spaces policy

– Accesss to offices policy

2.3 Rules of conduct inside the university premises

2.3.1 Classrooms and teaching equipment

2.3.2 Common spaces

2.4 Violation of regulatory requirements and university anti-contagion protocol

2.5 Management of a suspected/positive case

 

3. Educational activities carried out outside Iuav premises

 

4. Covid-19 contact person for the Iuav university

 

5. General guidelines and recommendations for the prevention of Covid-19

 

6. Floor plans of the university venues

 

 

 

1. Covid-19 phase 3: resuming educational activities

 

In the first semester of the 2020/2021 academic year, our university restarts its educational programme according to current government guidance, thus ensuring also face-to-face lessons and lectures. To this end we have reorganized our university, offering the possibility to restart part of our on-campus lectures in our classrooms with students attending, in compliance with the ministerial provisions for this health emergency.

The rules for sharing common spaces to which we were accustomed are now subject to new constraints and changes: we follow social distancing and face covering rules and the use of spaces has been redefined to welcome people safely, ensuring the proper sanitization of environments. In particular, the capacity of the classrooms has been redefined.

Educational activities modalities require a different approach and therefore, they need to be rescheduled by adopting a blended education approach and combining both on-campus and distance learning.

As a general rule, please note that the timetable of the first semester of the 2020/21 academic year guarantees face-to-face classes for project workshops up to 70% of the total hours, with a dedicated classroom.

As for theoretical courses, we expect them to be mainly based on distance learning and online classes, with a max 20% percentage of on-campus classes, upon prior classroom booking by the teacher. All degree courses along with individual lecturers are called to deal with the current situation taking into account the limitations due to the health emergency - in particular the new classroom capacity that is often lower than the number of students enrolled.

 

1.1 blended learning

 

Lecturers organise their courses adopting the blended learning approach, thus combining both on-campus and remote training and educational activities, in synchronous and asynchronous mode. Within this framework, lecturers – by taking into account the limitations due to the current health emergency - can plan independently their courses, adopting the methods and solutions that best meet the training objectives and informing their students about the schedules, methods and tools they have chosen, in particular the software selected for remote activities (e.g. platforms for sharing information and documents, live streaming, online open educational resources, bulletin boards and forums, etc.).

While theoretical courses run mainly online, about the 70% of the workshops and labs total hours are scheduled to be on-campus, thus requiring rotation, integration and circularity of on-campus and remote activities.

 

With regard to on-campus activities, please note that:

– Lecturers at workshops must check the capacity of the designated classroom and plan on-campus activities according to the number of enrolled students. New classrooms capacity and seating arrangement can be checked in the Easy room management system.

– Lecturers of theoretical courses must inform as soon as possible their coordinator whether they need to plan on-campus activities, and organise such activities according to classroom availability.

– Students must book their attendance to on-campus classes through the dedicated app.

 

Without prejudice to the variety of possible situations and solutions, please find below, merely by way of example, how the different educational activities modalities may be planned:

– use of streaming platforms (e.g. Teams, Meet) for face-to-face lectures, guest lectures, discussions on assigned topics and materials.

– use of document sharing platforms and organisation tools (e.g. Classroom) for assigning homework, questionnaires, forums, assignments, submission of works etc.;

reviews in person during face-to-face classes on paper or digital tools (shared with the teacher); in the case of digital media, the teacher can choose to share the screen via classroom projection and online streaming (public review);

– for laboratories with a number of enrolled students exceeding classroom capacity: split students in two macro-groups (A and B) which can attend on alternate weeks and upon registration (one group is remotely connected).

 

 

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2. Covid-19 prevention and containment measures

 

Please find below some general guidelines defining the procedures and rules of conduct to follow:

 

2.1 general guidelines

 

The University has set specific prevention, hygiene and sanitation, logistics and flow management, orientation and communication procedures in order to reduce gatherings and close proximity with other users within our community.

The five rules for a safe return to on-campus classes:

1. If you have a temperature above 37.5°, cough, cold or acute symptoms of respiratory infections etc., DO NOT come to the university.

2. Wear a surgical mask and cover your mouth and nose when you are in shared spaces (classrooms, laboratories, common spaces, etc.)

3. When you are in classroom sit only on marked seats (they will be highlighted by special markings), avoid social gatherings (especially during entry and exit stages) and physical contact, and do not change - even temporarily - the layout of furnishings (tables, chairs, etc.).

4. Wash your hands frequently or use the specific hand sanitizer dispensers to keep them clean; avoid touching your face and mask.

5.  Follow the instructions on the signage carefully.

We recommend downloading and activating the Immuni app in order to facilitate contact tracing.

 

 

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2.2 access to university premises

 

Access to university premises policy

When entering the premises, students and teaching staff may be subjected to body temperature check (the measurement will be carried out in accordance with the current privacy regulations) with a non-contact thermometer. Should their temperature exceed 37.5°, their access to university premises will not be allowed. People in this condition will be temporarily isolated, provided with masks and invited to contact their GP and follow his/her instructions as soon as possible.

Access to university premises is reserved to the students attending lessons. Students must register through the dedicated online reservation system for each day of on-campus activity. When entering the premises, registrations will be verified by the university reception service. 

To ensure the proper functioning of the reservation system and compliance with classroom capacity rules, it is essential that each student attends the courses of the teachers they will be assigned to. For this first semester teaching staff shall not accept students exceeding the number of students assigned by our secretary offices and to report any situations of students in default of examinations, students outside the university prescribed time period or coming from previous degree classes and requesting to attend the courses.

 

Access to labs for teaching purposes policy

Access of teaching staff and students to labs for teaching purposes must be previously agreed on with the Labs Supervisors.

Labs Supervisors are in charge of calibrating the use of shared equipment taking into account the cleaning shifts, so as to guarantee the sanitation service.

 

Access to the library policy

Upon reservation all the services concerning bibliographic heritage are already active: consultation, loan, photocopying.  Booking process and other relevant information are available at this link:

http://sbd.iuav.it/news/riapertura-graduale-della-biblioteca.html

Please note that in order to access the library you must undergo your body temperature check, wear a surgical mask and sanitize your hands at the entrance, scrupulously observing the instructions provided along the way.

 

Access to teaching staff study rooms policy

New capacities have been calculated for the teaching staff study rooms spaces, as reported in the attached plans. We kindly ask you to respect the indicated numbers and cooperate with your colleagues for the use of these spaces.

 

Moreover:

– Wear a surgical mask when sharing study spaces with other colleagues; respect social distancing; ventilate the rooms frequently, keeping, where possible, doors and windows open or guaranteeing their opening for 15 minutes every 2 hours of work.

– notify your name at the entrance to enable proper planning of room sanitation;

– students access to teaching staff study spaces is not allowed.

For meetings with final year undergraduates and student reception, the meeting room in Santa Marta can be used, subject to prior booking and restrict access.

 

Access to offices policy

As for offices access, it is advisable to contact your Supervisor/Contact persons before returning to the university to make sure that the staff is on-site and available.

 

 

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2.3 Rules of conduct within university premises

 

2.3.1 classrooms and teaching equipment

– A new capacity has been defined for each classroom in order to guarantee, on the basis of their plant characteristics and volumes, an adequate air exchange and an effective dilution of the viral load that may be present.

– Workstations have been placed at a minimum distance of 1 metre in order to guarantee social distancing both during lessons and during entry/exit phases and in general when approaching workstations.

The layout of the workstations cannot be modified due to the abovementioned reasons. We kindly ask everyone's collaboration and sense of responsibility on this point.

Lecturers’ desks have been placed at a 2-meter distance from the students. 

Face covering must be worn in all indoor university premises and throughout one’s stay. Teaching staff may teach without face covering provided they are at a constant distance of at least 2 metres from the students. However, whenever this distance is reduced (e.g. for revisions) the teaching staff must wear face covering.

Daily sanitation procedures are applied, according to the indications of the ISS provided for in the "Indications for the implementation of measures to contain SARS-CoV-2 contagion through sanitation procedures of non-health structures (surfaces, interiors) and clothing” provisions of the Ministry of Health.

– Lectures have been planned in order to keep the group of students inside the same classroom for the entire day. When a rotation is necessary, the spaces will be sanitized before the new use. Teaching staff is kindly requested to alert the front desk whenever a classroom change has not been already included in the lessons timetable.

– Collaborators, teaching staff and students shall increase the supply of fresh air by opening doors and windows at every lesson change and at every intermediate break (and in any case at least twice a day).

– Active sanitation kits with UVC light and catalyst grid have been installed inside the air conditioning / heating systems and the air recirculation function has been eliminated, where possible, or reduced.

– Each classroom has been equipped at the entrance with a dispenser of hydroalcoholic solutions to allow hand sanitisation.

– The computers available at the front desks are sanitised after each use.

– As for the use of the microphones, the teaching staff will be provided with single-use disposable covers or they will be replaced and sanitised after each use.

 

 

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2.3.2 Common spaces

Entry and exit flows and internal movements have been evaluated for each Iuav campus, outlining the appropriate prevention measures to prevent gatherings outside the classroom:

– Adequate signage has been set up in each campus in order to mark its capacity and provide guidelines on the use of common areas and services.

– Every campus will be supervised by the staff in charge of verifying the application of anti-contagion measures for a COVID-secure environment.

– Wherever possible, dedicated toilets have been identified for each classroom.

– Toilets, frequently used areas and touchpoints such as handrails, handles and keypads of vending machines are cleaned and sanitised several times a day.

– Maintain social distancing and wear face covering inside lounge and catering areas.

– In courtyards and open spaces only expressly authorised activities may be carried out and only permitted areas are accessible. Face covering must be worn in all common spaces of the campus.

– No students reception and projects reviews are allowed in the teaching staff’s study spaces.

 

 

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2.4 Violation of regulatory requirements and university anti-contagion protocol

The University invites lecturers and students to co-operate for their own safety and that of others. In the event of any behaviour that does not comply with the provisions of the law and with the guidelines contained in the Anti-Contagion Protocol, the University will take appropriate measures.

If the students in the classroom do not comply with the containment measures (e.g. failure to use the mask during the lesson), lecturers have to invite them to comply and, if necessary, lecturers will be authorised to suspend the lesson.

 

 

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2.5 Management of a suspected/positive case

 

Teaching staff members experiencing suspected symptoms at their home

If you are a teaching staff member experiencing an increase in body temperature above 37.5°C or other flu-like symptoms at home (or in any case outside the university premises), you must:

– remain at home;

– contact your GP (General Practitioner);

– promptly notify your sickness absence at the following address: personale.docente@iuav.it and the educational management service at the following address: segreteria.corsidistudio@iuav.it

 

and your GP will handle the case on the basis of the health protocols in force.

 

Teaching staff members experiencing suspected symptoms at the university

If you are a teaching staff member experiencing an increase in body temperature above 37.5°C or other flu-like symptoms whilst teaching inside the university premises, you must promptly inform the University front desk and follow this procedure:

– wear a surgical mask

– contact your GP;

– self-isolate in the dedicated area

In particular:

– do not go to other offices;

– do not go to the hospital but follow your GP’s instructions.

 

Teaching staff members who has been in contact with someone who has tested COVID-19 positive

If you are a teaching staff member and you have been in contact with someone who has tested COVID-19 positive, you must contact your GP and follow his/her instructions.

You must also promptly contact the University and communicate the instructions received from your GP.

 

Quarantined teaching staff member

If you are a teaching staff member and you are under quarantine (or you are self-isolating as per health authority order) you must follow this procedure:

- Do not go to work;

- Promptly inform the university;

Upon return, you will be able to make-up the lessons missed during this period, by using distance learning or adopting other modalities to be agreed with the secretary office.

 

Student with suspected symptoms at his/her home

If you are a student experiencing an increase in body temperature above 37.5°C or other flu-like symptoms at home you must remain at home.

 

Student experiencing suspected symptoms at the university

If you are a student experiencing an increase in body temperature above 37.5°C or other flu-like symptoms whilst attending your classes inside the university premises, you must promptly inform the lecturer.

Once informed, your lecturer will phone the reception that will lead you to an area dedicated to self-isolation and invite you to contact your GP. 

Do not move around the campus or go to other offices. Do not go to the hospital. Follow your GP’s instructions.

Anyone who comes into contact with the suspected case must wear a surgical mask.

Sanitising staff will be in charge of cleaning and disinfecting the surfaces of the self-isolation area, of the classroom and any toilets used. If you tested Covid-positive, the University will notify the relevant authorities and will initiate the contact tracing procedure.

 

Student tested positive for Sars-Cov-2

Returning to the university premises after being tested positive for Sars-Cov-2 will be possible only after confirmation of successful recovery and negative tests. The University will identify and inform close contacts, who will be quarantined for 14 days from the date they had close contact with the positive case.

The University will perform an extraordinary sanitation of the classroom and adjacent spaces, as well as any space used by the person who has tested positive such as offices, toilets, vending machines and common spaces. These areas will be closed until the sanitation process is completed.

The closure of a classroom or spaces of the University will be evaluated according to the number of positive cases, possible clusters and the level of virus circulation within the community.

 

 

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3. Educational activities carried out outside Iuav premises

 

Educational activities that will take place outside the Iuav premises must be carried out in compliance with the provisions indicated in this document, the anti-contagion protocol, the Ministerial Decree dated September 7th, 2020 (and subsequent amendments), as well as any regional law in force.

For the use of public transport, please refer to the "Guidelines for information to users and organisational measures to contain the spread of COVID-19 in the public transport sector” annex 15 of the Ministerial Decree dated September 7th, 2020 with particular reference to the following protective measures: mask obligation, differentiation of ascent/descent flows, social distancing, ratio of the total capacity of the vehicles not exceeding the 80% of the permitted seats.

For access to museums, archives, libraries, cinemas, theatres and shows in general, please refer to Annex 9 "Guidelines of the Conference of Regions" of the Ministerial Decree dated June 11, 2020 with particular reference to the following points: compulsory reservation, obligation to wear face covering and social distancing. 

For access to companies or construction sites please refer to the “Shared Protocol between the Government and its social partners regulating the measures taken to counteract and contain the spread of the COVID-19 virus in the workplace” dated 24 April 2020.

As a general rule, for every activity taking place indoors, social distancing (maintaining a distance of at least 1 metre between students), wearing a mask and frequent hand hygiene must be guaranteed.

For different environments please check the proper guidelines and anti-contagion measures, also consulting the Head of Protection and Prevention Service (RSPP) of the university.

 

 

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4. Covid-19 contact person for the Iuav university

 

The Covid-19 contact person acting as a mediator between the university and health authorities is Mr. Ciro Palermo, engineer and Manager of the Technical Department.

e-mail: ciro@iuav.it

tel.: +39 041 257 1233

 

In his absence please refer to the Manager Director, Mr. Alberto Domenicali.

e-mail: direttore.generale@iuav.it

tel.: +39 041 257 1722

 

 

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5. General guidelines and recommendations for the prevention of Covid-19

 

The University has adopted all the compulsory prevention measures as well as additional measures to guarantee a COVID-secure environment within its premises, however it is clear that the total success of the planned measures can only be achieved with the complete collaboration and sense of responsibility of all the parties involved (teachers, students, staff, suppliers, collaborators, etc.).

Strictly complying with the abovementioned provisions and rules of conduct inside our premises by any party involved is the only possible way to guarantee everyone’s safety.

Currently, with the exception of the cases under specific health provisions or by order of the relevant authorities, it is not necessary to carry out Covid tests - such as serological tests or nose and throat swabs - in order to access the University's premises.

It may instead be useful to get a flu vaccine, only on medical prescription that ascertains for each individual the existence of all the conditions required.

 

Venice, 23rd September 2020

 

The General Manager

Alberto Domenicali       

 

The Rector

Alberto Ferlenga

 

 

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6. Floor plans of the university venues

 

teaching staff study rooms

 

classrooms

Badoer >>

 

Ca’ Tron >>

 

Cotonificio >>

 

Terese >>

 

Casetta S. Marta >>

 

Badoer >>

 

Ca’ Tron >>

 

Cotonificio >>

 

Magazzino 6 >>

 

Magazzino 7 >>

 

Ex Macello >>

 

 

 

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